Reserves
How to Set Up an HOA Reserve Study and Funding Plan
What a reserve study measures, which states require one, and how to turn the results into a defensible funding plan.
Read guide →Editorial rule: this library does not assume an HOA and a condo association follow the same statute. State-law numbers are added only when checked against official sources.
Insurance
D&O Insurance for HOA Boards: What It Covers and Why You Need It
The difference between D&O and general liability, what Side A/B/C means, and what to check before renewing.
Read guide →Meetings
How to Properly Notice and Run an HOA Annual Meeting
Notice timing, quorum thresholds, proxy handling, and what to do when the meeting doesn't reach quorum.
Read guide →Insurance
Fidelity Bond Coverage for HOA Treasurers: What It Requires
Which states mandate a bond, how the required amount is calculated, and who it actually protects.
Read guide →Vendor Contracts
How to Hire (and Fire) an HOA Management Company
What to check in the contract before signing, and the notice and vote requirements before ending the relationship.
Read guide →Governance Basics
HOA Board Fiduciary Duty: What the Law Actually Requires
The duty of care, duty of loyalty, and business judgment rule explained for board members who want real protection.
Read guide →Assessments
How to Properly Approve and Notice a Special Assessment
The board-vote threshold, the membership-vote trigger, ballot requirements, and notice content that survives a challenge.
Read guide →Collections
Delinquent Assessment Collection: A Board's Step-by-Step Process
The escalation sequence from grace period to lien, and where a single skipped step can void the file.
Read guide →Records Management
Records Retention Requirements for HOA Boards
Which records must be kept permanently, which have a set window, and why one state requires far longer.
Read guide →Transition
Transitioning From Developer Control to a Homeowner-Run Board
What triggers turnover, what the developer must hand over, and how to prepare a year in advance.
Read guide →Insurance
HOA Master Insurance Policy: What Boards Must Buy
What the master policy is expected to cover, the 100% replacement-cost benchmark, and where it stops.
Read guide →Elections
How to Run a Compliant HOA Board Election
Nomination methods, secret-ballot requirements, independent inspectors, and certification steps that hold up.
Read guide →Vendor Contracts
HOA Vendor Contract Checklist Before Signing
Insurance certificates, additional-insured status, and indemnification language to read line by line.
Read guide →Meetings
Executive Session Rules: What Boards Can Discuss Privately
The specific categories that qualify for closed session, and what still must go in the open minutes.
Read guide →Board Turnover
HOA Board Member Resignation and Removal Process
How a resignation is handled, what a recall petition requires, and how a vacant seat gets filled correctly.
Read guide →How the desk researches a governance question
The working sequence is intentionally boring: identify the entity type, collect the actual reserve study, policy, or contract, locate the governing documents, then match the question to the current state statute and official guidance. The goal is to reduce guesswork before a board decides whether it needs a broker, CPA, or attorney.
Core record set
For most governance decisions, the useful file starts with the reserve study, the insurance declarations, the vendor contract, board minutes tied to the decision, and the governing documents provision that applies. What the board must document — and when — depends on state law and the association type.